After producing this conference and the Digital Healthcare Conference for the last eight years, we have determined that the sponsors that have strictly adhered to the deadlines have had the most successful and productive experience as a sponsor. Thus we have just recently implemented this procedure of having the sponsor contact person sign off on a document stating that have received and understand the guidelines, deadlines and the consequences if they are missed.
• Sponsor description for website and program – as soon as possible
• Conference Speaker and Topic – March 30, 2012
• Strategic Briefing Speaker and Topic – March 30, 2012
• High resolution logo – as soon as possible
• Ad for print program – April 30, 2012
• Deadline for presentation slides – April 27, 2012
• Conference registrations – Friday, March 30, 2012
• Conference bag materials – Friday, May 15, 2012
In addition to the internal passes for your organization, we will extend complimentary registrations to IT professionals that you invite from your clients or potential clients. The number of passes is determined by your sponsorship level. Speakers/presenters from sponsor organization are included in the total number of sponsor passes.
Go to www.DHC2012.com to register both your internal passes and your clients – select the appropriate level and then enter the promotional code given to you in an e-mail. If your complimentary passes are not registered by March 30, 2012, the passes will be forfeited so that we may extend invitations on your behalf.
The registration deadlines are in place to ensure that we have a quality audience at the event. We strive to keep the ratio of the audience at no more than 33% vendor participation. We also feel that if you do not invite clients in a timely manner, there is the possibility as the event date approaches that the clients will not be available and those passes will go unused and affect our ratio. We reserve the right after the registration deadline to rescind your complimentary passes and issue them to other end user executives at our discretion. Internal passes must also be registered by the deadline. Sharing passes is not allowed. We understand that in some emergency cases, this may occur and ask that you notify us by February 17, 2012 if substitutions must be made.
• Platinum – 6 internal, 4 client, 40% discount on additional passes*
• Gold – 4 internal, 3 client, 35% discount on additional passes*
• Silver – 3 internal, 3 client, 30% discount on additional passes*
• Supporting – 2 internal, 25% discount on additional passes*
Please send your logo as soon as you’ve signed your contract so that it may appear on any conference promotional materials as well as the DHC 2012 website. The logo is placed on the www.dhc.com website and any printed promotional material as soon as it is received, thus the earlier we receive it the more marketing you receive when attendees and other interested parties are visiting the website.
• Resolution: At least 300 dpi
• Color: CMYK (4 color process)
• Format: .eps or .tif (no .gif or .jpg will be accepted)
The sponsor description will appear on the sponsor page on the website and also in the conference program. The description should be limited to 100 words. As this is a sponsorship rather than an advertisement, the sponsor description must be neutral in tone and may not contain qualitative or comparative language. In addition, the description may not include price information or direct inducements to buy, sell, or use the sponsor’s products or services.
Company representative for speaking position must be a senior level executive and is subject to advisory board approval. Please provide one paragraph bio and headshot. Your presentation should not exceed 25 minutes to allow 25 minutes for CIO dialog. These are not to be used as sales presentations and slides (if used at all) will be limited to 10. The advisory board will vet your presentation and topic for relevancy and commercial messaging.
Company representative for speaking position must be a senior level executive and is subject to advisory board approval. Your presentation should not exceed 20 minutes to allow 20 minutes for CIO dialog. These are not to be used as sales presentations and slides (if used at all) will be limited to 5. The advisory board will vet your presentation and topic for relevancy and commercial messaging.
Platinum & Gold – 2 full page ads – can be a two page spread
Silver, Supporting – 1 full page ad
When generating the pdf, review prior to submission. If the ad contains bleed elements on any of the 4 sides ensure that you generated the pdf to include trim marks and bleeds.Files can be uploaded here: https://wistechnology.com/client_upload.php
Promotional insert of company literature placed inside each attendee’s conference bag – maximum 8.5×11 size and 6 pages. 200 bags will be compiled. Small items such as pens, flash drives or other small tchotcki can also be submitted. Send items to Deb Klein/DHC
601 University Ave.,
Madison, WI 53715
The retractable banner dimensions are no more than 35” wide and 80” high. The retractable banner will be placed in the atrium area where breaks and cocktail reception are held. Platinum sponsors also place a retractable banner in the front of the auditorium. See images of Fluno Center for placement of the retractable signs and examples.
Each sponsor is responsible for getting their sign to the Fluno Center, setting it up, taking it down and returning it.
For any questions, please contact Deb Klein or call her at (608) 438–1006.
Learn more about becoming a sponsor: contact Sales at firstname.lastname@example.org or 608-438-1006.