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State defensive on new Oracle contract

Madison, Wis. — In other circumstances, it might not seem unusual for a procurement committee to choose Oracle's PeopleSoft software for human resources and payroll systems, but in the wake of a cancelled Oracle e-mail implementation two weeks ago the state Department of Administration was taking no chances.

Independent evaluator Dale Cattanach, retired former director of the Legislative Fiscal Bureau and state auditor, observed the procurement process for a $9.2 million software system that is supposed to integrate dozens of HR, payroll and financial management systems across state agencies.

Cattanach's report says the procurement went by the book. Aside from a minor ambiguity in the writing of the RFP that no vendor took advantage of, he found no problems.

That hasn't stopped critics from pointing out that three Oracle employees gave governor Jim Doyle $3,250 soon after an unrelated no-bid contract was given to Oracle in 2005, and claiming that the choice of Oracle/PeopleSoft this time was political.

But the choice is perhaps a safer one in this case because of Oracle/PeopleSoft's large market share in the HR space, compared to Oracle's small share of the e-mail market.
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"I think this one is extremely reasonable," said Ed Meachen, CIO of the University of Wisconsin System, who is not involved in this project but is experienced in the field. "It was a straightforward, analytical, and sort of brave thing to do to pick the right product for the job ... depsite the clear potential political fallout."

Competitive bid

This bid, however, was competitive. Oracle beat two other companies: SAP, somewhat narrowly but decisively, and Lawson, by a mile. Purely on technical requirements, it was a close decision, with SAP coming in first. But after demonstrations of the software, a committee evaluation process gave Oracle 14 points out of 15, to SAP's 11 and Lawson's 4.

Lawson is the vendor involved in a $25 million payroll system under development at the University of Wisconsin-System for six years. Some key technology officials said late last year it had been mismanaged and should be replaced with Oracle/PeopleSoft. An assessment in October said it should go forward as planned, but Meachen said that essentially nothing has been done and the university is waiting to see what the state does.

Cattanach said more than 150 people from state agencies were involved in the process. They documented existing systems and practices, defined standard practices, developed scripts for the demonstrations and attended to provide comments on the software.

The main evaluation committee included six state employees and one private-sector member.

Large-scale integration

The Department of Administration says there are at least 38 HR and payroll systems and 59 financial management systems in use in state agencies.

Administration secretary Steve Bablitch said this project, which the state is referring to as the Integrated Business Information System, or IBIS, will provide much-needed consolidation. He said it will save money by eliminating duplication and allowing the state to better use its buying power.

Documents

Evaluation committee report

Dale Cattanach's independent report

Related stories

Oracle out, Microsoft in for state e-mail project

Report gives nod to controversial Lawson project

Comments

me responded 8 years ago: #1

How convenient. The State awards Oracle a 9 million dollar deal at the same time it is trying to recoup 2 million from Oracle for the failed Email project. Why don't they just make it 7 million and call it good.

me2 responded 8 years ago: #2

Whats so convenient about admitting that you can't keep track of your people or your money so that you need to spend 9 million to get your house in order.

me3 responded 8 years ago: #3

we are the losers...

sme responded 8 years ago: #4

I believe the idea is to move the state to a more cost effective and technologically advanced system thereby creating savings in the long run. Some states have already gone this route. Wisconsin needs to keep up with current technology to create savings
technology

Feintuch responded 8 years ago: #5

How sad. The aptly named DoA can't seem to spend money fast enough on technology the CIO doesn't understand. The State saves money by sloughing off people it says it doens't need. Until it does and they're not around anymore.

Menga responded 7 years ago: #6

I read in the story that it was an Oracle "reseller" who was trying to install the e-mail... Can't blame Oracle for that. Otherwise, blame every software vendor for every issue with every vendor/partner.

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